How to shrink your todo list in 2 minutes
Explore the 2-minute rule from David Allen's 'Getting Things Done' to boost productivity by immediately completing tasks that take less than two minutes, reducing clutter and enhancing focus.
If an action will take less than two minutes, it should be done at the moment it’s defined.
What is the 2-minute-rule?
The two minute rule is a concept out of the book Getting Things Done by David Allen. If a task takes less than 2 minutes → complete it immediately. This prevents small tasks from accumulating and overflowing todo lists.
Why does this work?
Removing small tasks from the todo lists reduces the mental burden and small tasks often cost more energy if you write them down. It also helps to prevent procrastination for minor things and promotes the "just do it" mindset while also reducing decision fatigue.
How to implement the 2-minute rule?
Here is a small step-by-step guide to implement the 2-minute rule in your daily life.
Step 1: Browse through your to-do list(s)
Mark all tasks that take less than two minutes.
Step 2: Do them immediately
No excuses. No postponing.
Step 3: Reduce clutter
This also applies to digital tasks (answering emails, closing tabs).
Step 4: Build it into your daily routine
Regularly complete small tasks immediately instead of collecting them.
How to implement the 2-minute rule?
- •Modify the 2-minute rule for larger tasks: Ask yourself, 'Can I make a start in 2 minutes?' → How to trick your brain to get started.
- •Batch processing: Set yourself targeted 10-minute blocks to complete small tasks in series.
- •Avoid unnecessary to-dos: Sometimes 'not doing' is the best solution - ask yourself whether a task is really necessary.
Key Takeaways
- •The 2-minute rule is a simple and effective way to reduce clutter and procrastination.
- •It can be applied to both physical and digital tasks.
- •Building the 2-minute rule into your daily routine can help you stay organized and focused.